Delete PO

You can delete one purchase order from its page, or delete several at once from the Purchase Order list.

caution

Deleting a purchase order can't be undone. If you only want to hide old POs from the list, archive them instead.

Which POs can be deleted

Only POs with one of these statuses can be deleted:

Status	Can be deleted?
Pending	Yes
Completed	Yes
Closed	Yes
Canceled	Yes
Sent to supplier, Supplier Accepted, Supplier Unaccepted, Confirm, Receiving	No

A PO that is confirmed or being received holds incoming quantities in Shopify, so the app keeps it until it is completed, closed or canceled. To delete one of these POs, cancel it first (or complete it), then delete it.

Deleting a PO doesn't change your stock or incoming quantities in Shopify:

• A Pending PO has never sent incoming quantities to Shopify.
• A Completed, Closed or Canceled PO already removed its incoming quantities when its status changed.

Inside the app, a deleted Pending PO no longer counts as "on order", for example in Smart Reorder and in the Incoming/Ordered column when you add products to a PO.

Delete one PO

Open the purchase order and click the Delete button.

Then, choose Yes to confirm or No to cancel.

You will see the notification after that.

The Delete button only shows on POs that can be deleted (see the table above).

Delete several POs at once

1. Go to Purchase Orders.
2. Tick the POs you want to delete. You can tick POs on several pages of the list, and the checkbox at the top of the list selects every PO on the current page.
3. A red Delete selected PO button appears, with the number of POs you ticked. Click it.

4. A window lists the POs before anything is deleted:
   • Will be deleted: the ticked POs that can be deleted.
   • Cannot be deleted: the ticked POs whose status doesn't allow it, with their status in brackets. These POs are left as they are.

5. Click Delete to delete the POs under Will be deleted, or Cancel (or ✕) to close the window without deleting anything.

After deleting, a message at the top of the list shows how many POs were deleted.

Messages you may see

Message	What it means
Deleted Purchase Order(s): 2	The POs were deleted.
Skipped Purchase Order(s): PO000231. Only Pending, Completed, Closed or Canceled POs can be deleted.	The status of these POs changed after you opened the window (for example, someone confirmed them in another tab), so they were not deleted.
Cannot delete Purchase order!	None of the POs could be deleted. Check their status and try again.

If none of the ticked POs can be deleted, the Delete button in the window is greyed out.

FAQ

I ticked POs on the Archived view. Can I delete them? Yes. Archived POs follow the same rules: they can be deleted if their status is Pending, Completed, Closed or Canceled. After deleting, you stay on the Archived view.

Why don't I see the Delete selected PO button? The button only shows once you tick at least one PO. Untick all POs and it hides again.

Can I get a deleted PO back? No. Export the PO first (Export CSV or Export Pdf on the list) if you might need its details later.