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Purchase Orders Changelog

Sep 12, 2026​

  • Products on the receiving screen now keep the same order as on the purchase order — sort the product list on a PO however you like and the receiving screen follows, instead of falling back to its own fixed order. The receiving screen also shows 25 rows per page by default.
  • Added an option to receive more than the ordered quantity — turn it on in Settings → PO Default Configuration. When enabled, the receiving screen keeps every product line visible, including lines already fully received, so you can record extra units against the original Purchase Order instead of adjusting stock manually in Shopify. The Receive More button is also available on Completed and Closed POs, and CSV receiving imports no longer cap the quantity at what was ordered.

Sep 06, 2026​

  • The Purchase Order History now lets you view the email you sent to the supplier — click View email next to "Sent email to supplier" to see the subject, your message, and the list of attachments (PDF, CSV, images) from that specific send, even after the PO has since been edited or re-sent.

Sep 05, 2026​

  • Added a new Stock Adjustment function under Inventory — adjust product quantities at a location in a session, similar to Stock Take: set an absolute new quantity per product, add products manually or by scanning a barcode, or import a CSV file (SKU, New Qty, Reason). Each product line can carry its own reason, kept in the app for your records.

Sep 03, 2026​

  • Added an optional email notification when a supplier submits or replies to a Purchase Order — enable it from the "Send email to supplier" popup, enter a contact name and one or more email addresses (separated by ;), and get notified with the PO number, a link to the PO, the supplier's decision, and their comments whenever they respond.

Sep 01, 2026​

  • Added Sold Qty (30/60/90 days) tracking — see each product's recent sales history when adding products to a Purchase Order or on a Pending PO's product list, synced automatically from your Shopify orders. Enable it in Settings → Purchase Order Configuration.

Aug 28, 2026​

  • Added a Scan Barcode option to Stock Take — scan products into a buffer (repeated scans just bump the quantity), then add them all to the count in one click, merging into existing lines or adding new ones as needed.
  • Product lines on the receiving screen now highlight in green automatically once the received quantity matches or exceeds what was ordered — an easy visual cue while checking off a delivery.

Aug 25, 2026​

  • Added Order Date and Ship Date columns to the Incoming Stock report (and its CSV export) — see how long outstanding orders have been waiting at a glance.

Aug 22, 2026​

  • The Supplier Confirm email link now has a middle option — "Yes, I approve but the Estimated Delivery Date will be..." — letting the supplier propose a new delivery date without needing a back-and-forth email. The PO's Expected Arrival date updates automatically to match.

Aug 21, 2026​

  • Optimized the Purchase Order listing page with server-side pagination — large PO lists now load instantly regardless of shop size.
  • Redesigned Purchase Order filters into filter chips (Status, Supplier, PO date, Expected arrival) — add a filter on demand, edit or remove it with one click, and Status now supports selecting multiple statuses at once.

Aug 17, 2026​

  • When adding a product to a Purchase Order, the Supplier SKU now defaults automatically — from the assigned Supplier, or from the Vendor's SKU when the PO is Vendor-based.

Aug 15, 2026​

  • Added a Supplier SKU column to the Vendor product listing — record and edit a supplier SKU per product for each Vendor directly, no need to set up a formal Supplier record first.

Aug 14, 2026​

  • Added a date range filter and a Select All checkbox to the Stock Transfer listing — filter transfers by date, select all matching rows in one click, and Export CSV, making it easy to pull a monthly Stock Transfer report.

Aug 13, 2026​

  • Added an Incoming/Ordered column when selecting products for a Purchase Order — see at a glance how much of each product is already on order and not yet received from other open Purchase Orders.

Aug 08, 2026​

  • Added a Refresh Token button for your Api Token in Settings — regenerate it anytime (the old token is invalidated immediately). The token is now hidden by default, with a show/hide toggle.

Aug 07, 2026​

  • When confirming a Purchase Order, you can now optionally create draft products in Shopify for any line items that don't exist in Shopify yet — just add the title and SKU, then finish the rest of the product details later in Shopify Admin.

Aug 06, 2026​

  • You can now re-select the Supplier or Vendor when editing an existing Purchase Order — previously this was view-only after creation.

Aug 05, 2026​

  • Added pagination (Previous/Next) to the Shopify Orders listing — no longer limited to the first 100 orders, browse further using cursor-based navigation.

Aug 01, 2026​

  • Added an optional checkbox when confirming a Purchase Order to automatically remove line items with Qty Ordered = 0 — checked by default.

Jul 30, 2026​

  • Your sort order on the Purchase Order product list is now remembered and automatically applied when you reload the page, Print PDF, Export CSV, or Export Excel — no need to re-sort every time.

Jul 29, 2026​

  • Added Invoice Date and Receive Note fields when receiving products from a Purchase Order, allowing merchants to record invoice details and custom notes per receiving.
  • Optimized product listing performance on the Products not yet added to Stocktake page using Server-side pagination, fast filter queries, and seamless AJAX data loading.

Jul 28, 2026​

  • Added Zero selected and Zero all actions to Stock Take, allowing selected or all uncounted products to be added with a counted quantity of 0.

Jul 27, 2026​

  • Added Stocky Integration to seamlessly sync Suppliers, Purchase Orders, Items, and Received Quantities directly from Stocky API.

Jul 26, 2026​

  • Upgraded Shopify authentication to support Expiring Offline Access Tokens with automatic token rotation and refresh for enhanced security.

Jul 23, 2026​

  • Added Product Type and Vendor columns along with searchable select filters when selecting products in Stock Take.

Jul 21, 2026​

  • Automatically set the default Location to receive based on the location selected when updating incoming quantity on the Purchase Order.

Jul 19, 2026​

  • Added the Mass Delete function on the Supplier Listing page to easily select and delete multiple suppliers at once.
  • Fixed a data syncing issue when using the Split PO feature.

Jul 15, 2026​

  • Added the new Stock on Hand Report to easily track your current available inventory.

Jul 06, 2026​

  • Allow users to include or exclude PDF and CSV attachments when sending emails to suppliers. 👉 Learn More

Jul 05, 2026​

  • Allow adding Custom Products or articles directly to a Purchase Order.

Jun 25, 2026​

  • Added the Out of Stock Report to quickly identify items that are out of stock.

Jun 15, 2026​

  • Import products into a Purchase Order in bulk via a CSV file.

Jun 05, 2026​

  • Added the Incoming by Product Type Report to view incoming stock categorized by product type.

May 26, 2026​

  • Easily Search globally for Purchase Orders, products, and inventory across the application.

May 16, 2026​

  • Added the Received by Product Type Report to view received products categorized by product type.

May 06, 2026​

  • Added options to choose whether to attach PDF and/or CSV files when sending emails to suppliers.

Apr 26, 2026​

  • Added the COGS Per Order Report to track Cost of Goods Sold for each specific order.

Apr 16, 2026​

  • Display the Supplier SKU column when selecting products to add to a PO or when receiving products.

Apr 06, 2026​

  • Added the COGS Inventory Value Report to view the total inventory value based on your costs.

Mar 27, 2026​

  • Allow to Sort by In Stock quantity when adding products to a Purchase Order.

Mar 17, 2026​

  • Added the Purchase Orders by Supplier/Vendor Report to track POs grouped by supplier or vendor.

Mar 07, 2026​

  • Added Page numbers to the footer of exported Purchase Order PDF documents.

Feb 25, 2026​

  • Display the quantity of products for each specific location when selecting products to add to a PO.

Feb 15, 2026​

  • Allow to Edit items even when the Purchase Order status is already marked as Completed.

Feb 05, 2026​

  • Improved the speed and reliability of the background Product synchronization process.

Feb 02, 2026​

Jan 28, 2026​

  • Added Payment Methods to Purchase Orders 👉 Learn More

Jan 12, 2026​

  • Added tax calculation for shipping 👉 Learn More

Jan 10, 2026​

Dec 30, 2025​

  • Added the ability to undo receiving items 👉 Learn More

Dec 10, 2025​

  • Added Payment Terms to Purchase Orders 👉 Learn More

Nov 14, 2025​

  • Added the Checking Cost of Goods Sold (COGS) function 👉 Learn More

Oct 30, 2025​

  • Added the Send Reminder Email to Supplier function 👉 Learn More

Sep 05, 2025​

  • Added the Update Incoming Quantity to Shopify function 👉 Learn More

Aug 27, 2025​

  • Added the Filter products by supplier when adding to PO function 👉 Learn More

Jun 18, 2025​

  • Added the Select discount type function for Purchase Orders 👉 Learn More

Jun 10, 2025​

  • Added the Auto Create PO function 👉 Learn More

May 25, 2025​

  • Added the Stock Adjustment function 👉 Learn More

May 10, 2025​

May 05, 2025​

  • Added the Xero Integration feature 👉 Learn More

Apr 04, 2025​

  • Added the Archive Purchase Order function 👉 Learn More

Mar 30, 2025​

  • Added the Scan Barcode function to add products to a PO 👉 Learn More

Feb 28, 2025​

  • Added the Export Suppliers Information function

Feb 23, 2025​

  • Added the ability to add a Note to a Purchase Order

Feb 14, 2025​

  • Added the ability to add a Note to each product line in a PO
  • Added the Import products to receive PO for multiple locations function when receiving products

Feb 09, 2025​

  • Added the ability to edit the PO# on the Purchase Order page
  • Added the Update Inventory on Shopify or NOT option when receiving products

Feb 08, 2025​

  • Added the Notification (bell) function

Nov 03, 2024​

  • Added the Return Request function (return to a supplier without needing a PO)

Oct 03, 2024​

  • Added the Edit Product Name function for PO items

Aug 12, 2024​

  • Added the Compare Supplier Costs report

Aug 05, 2024​

  • Added the Average Cost report

Jul 28, 2024​

  • Added the Low Stock Alert Products function

Jul 20, 2024​

  • Added the Inventory Stock Locations function

Jul 07, 2024​

  • Added the Inventory Stock Transfer function

Jun 09, 2024​

  • Added Shipment Details

Jun 08, 2024​

  • Added the Auto send email to supplier when PO status is CONFIRMED function

Mar 13, 2024​

  • Added the Return Items function for POs

Feb 29, 2024​

  • Added the Incoming Stock report

Feb 06, 2024​

  • Added the Receiving History function in POs to show the list of received items

Jan 24, 2024​

  • Added the Mass Delete Products and Delete All Products functions for Suppliers

Jan 18, 2024​

  • Added the Create Payment function for POs

Jan 15, 2024​

  • Added the Update Shipping, Discount, and Tax functions in PO details

Jan 08, 2024​

  • Added the Default PO Number function when creating a new PO

Dec 08, 2023​

  • Added SMTP Settings to send emails from your own email address

Nov 22, 2023​

  • Added the Export Excel function with product images for Purchase Orders

Nov 16, 2023​

  • Added the Export CSV function for the Purchase Order Total Qty Received By Product report

Nov 11, 2023​

  • Added the Purchase Order Total Qty Received By Product report

Oct 15, 2023​

  • Added a new function that allows you to create a PO from a Sales Order

Oct 10, 2023​

  • Added a new report for POs