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Simplify Procurement with Purchase Orders in Your Shopify App

· 4 min read
Admin

In the fast-paced world of eCommerce, managing inventory efficiently is crucial for success. Purchase orders (POs) are a vital tool for keeping your stock in check, ensuring timely deliveries, and building stronger supplier relationships. If you're running a Shopify store or developing a Shopify app, integrating purchase order management can streamline procurement and inventory operations for your users.


What Are Purchase Orders?

A purchase order (PO) is a formal document that a buyer sends to a supplier to confirm an order. It outlines the products, quantities, prices, delivery timelines, and payment terms. POs create clarity, ensuring both the buyer and supplier are on the same page, reducing errors and disputes.


Why Include Purchase Orders in a Shopify App?

1. Streamlined Inventory Management

By integrating POs into a Shopify app, users can track their inventory levels more effectively and reorder stock seamlessly.

2. Supplier Relationship Management

POs provide clear communication between Shopify merchants and their suppliers, helping them build trust and accountability.

3. Error Reduction

POs reduce errors by documenting orders formally, preventing misunderstandings about quantities, prices, or delivery dates.

4. Data-Driven Insights

Merchants can analyze purchase data to identify trends, optimize stock levels, and improve cash flow management.


Features of a Shopify App with Purchase Order Management

1. Automatic PO Generation

Automatically generate POs based on low stock alerts or predefined reorder thresholds.

2. Supplier Database Integration

Maintain a centralized database of suppliers, complete with contact details, preferred pricing, and terms.

3. Tracking and Status Updates

Allow users to track the status of POs (e.g., Pending, Approved, Shipped, Delivered) and receive notifications for updates.

4. Cost Tracking

Help merchants monitor their procurement costs and compare them with sales revenue for better financial insights.

5. Customizable Templates

Provide merchants with customizable PO templates that align with their brand identity.


How to Create a Purchase Order in a Shopify App

  1. Access the Purchase Order Feature
    From the app dashboard, navigate to the Purchase Order section.

  2. Select Products to Reorder
    Choose the items that need replenishment based on inventory levels or sales trends.

  3. Choose a Supplier
    Select the supplier from a preloaded database or add a new one.

  4. Set Order Details
    Specify quantities, agreed prices, and delivery deadlines.

  5. Generate and Send the PO
    Create the purchase order and email it directly to the supplier or download a PDF copy for manual sending.


Best Practices for Shopify Merchants Using Purchase Orders

1. Monitor Inventory Levels Regularly

Integrate inventory management with POs to ensure stock levels are updated in real-time.

2. Build Relationships with Suppliers

Consistently communicate with suppliers to negotiate better terms and address any issues promptly.

3. Audit Procurement Processes

Regularly review procurement workflows to identify inefficiencies or potential cost savings.

4. Use Automation

Leverage app features like automatic PO generation and low-stock alerts to save time and prevent stockouts.


Example Shopify Apps Offering Purchase Order Features

1. Stocky

A Shopify app focused on inventory and purchase order management, ideal for small-to-medium-sized businesses.

2. Inventory Planner

Combines forecasting with purchase order creation to help merchants maintain optimal stock levels.

3. TradeGecko

Offers end-to-end inventory, order, and purchase order management for scaling businesses.

4. Mimoran: Purchase Orders Plus

Purchase Orders Plus helps merchant create purchase orders (POs) and restock inventory.

Purchase Orders Plus allows you to easily create Purchase Orders (POs) sent to suppliers with product quantities and prices. Then you just need to transfer and so your product has been updated to the location that you want. Simple and fast! We also want to help merchants easily track the low stock products. Receive notifications schedule your alerts daily, weekly or monthly, send alert to multiple recipients with multiple locations.

  • Easy to create Purchase Orders for suppliers and restock inventory.
  • Transfer products from Purchase Orders to locations accurately and quickly.
  • Receive/Return Purchase Order partially or fully, updates inventory in Shopify.
  • Forward POs straight to your suppliers via email. Export POs as CSV and PDF.
  • Send low stock alert with schedule your alerts daily, weekly or monthly.

Conclusion

Integrating purchase orders into your Shopify app can empower merchants to take control of their inventory, improve supplier relationships, and operate more efficiently. Whether you're building an app or using Shopify as a merchant, incorporating robust PO features is a step toward smarter eCommerce management.

Have you used purchase orders in your Shopify store or app? Share your experience and tips in the comments below!

Top 10 Best Shopify Apps for Purchase Orders

· 3 min read
Admin

Efficient purchase order management is crucial for maintaining optimal inventory levels and ensuring smooth operations in your Shopify store. Integrating specialized apps can streamline this process, offering features like automatic PO generation, supplier management, and inventory tracking. Looking for the most efficient solutions? Check out our guide to the 10 best Shopify Purchase Orders apps to simplify your workflow. Here are ten top-rated Shopify apps to enhance your purchase order workflow:


1. Prediko's AI Inventory Management

Features:

  • AI-driven inventory forecasting.
  • Automates purchase order creation based on stock levels.
  • Offers analytics to optimize stock levels and procurement.

👉 Learn More


2. Auto Purchase Orders

Features:

  • Automatically creates and manages purchase orders.
  • Tracks supplier coordination and inventory updates.
  • Simple and intuitive dashboard for POs.

👉 Learn More


3. Ultimate Purchase Orders

Features:

  • Provides a seamless way to create, manage, and track purchase orders.
  • Includes supplier management tools.
  • Real-time inventory updates tied to POs.

👉 Learn More


4. Full Shelf Purchase Orders

Features:

  • Automatically restocks inventory upon PO receipt.
  • Supports direct creation of POs from Shopify orders.
  • Offers customizable templates for professional POs.

👉 Learn More


5. Purchase Management

Features:

  • Allows assigning multiple suppliers to products.
  • Tracks incoming shipments effectively.
  • Simplifies the procurement process.

👉 Learn More


6. StockSavvy Barcode Scanning

Features:

  • Barcode scanning for inventory management.
  • Enables creation and tracking of purchase orders.
  • Includes product label printing for improved organization.

👉 Learn More


7. Inventory Planner Forecasting

Features:

  • Inventory forecasting and PO creation tools.
  • Helps maintain optimal stock levels.
  • Integrates seamlessly with Shopify.

👉 Learn More


8. Purchase Order Automation

Features:

  • Automates the purchase order workflow.
  • Sends POs directly to suppliers.
  • Tracks incoming orders for seamless procurement.

👉 Learn More


9. Easy Purchase Orders

Features:

  • Allows customers to create professional purchase orders.
  • Saves POs as draft orders in Shopify.
  • Customizable PDF and email templates for branding.

👉 Learn More


10. Mimoran: Purchase Orders Plus

Features:

  • Enables creation and management of purchase orders.
  • Supports partial or full receipt of POs.
  • Provides multi-location inventory management capabilities.

👉 Learn More


Conclusion

Selecting the right purchase order management app can significantly enhance your Shopify store's efficiency, reduce errors, and improve supplier relationships. Consider your specific business needs and workflows to choose the app that best aligns with your operational goals.

Have you tried any of these apps? Share your experience in the comments below!

Free Shopify Purchase Order Management Apps

· 2 min read
Admin

Managing purchase orders efficiently is key to maintaining smooth business operations, especially for Shopify store owners. While there are numerous paid solutions available, several free apps can still offer substantial functionality for handling purchase orders and streamlining inventory management. Here are some of the top free apps to consider:


1. Stocky

Stocky is a comprehensive inventory management app that offers free features for Shopify Pro users. With this app, you can create and manage purchase orders, select suppliers, and add products using SKUs or product names. While its advanced features (like multi-vendor support) are paid, the free version provides essential functionalities to get started with order management.

👉 Learn More about Stocky


2. Mimoran: Purchase Orders Plus

This Shopify app helps merchants create purchase orders (PO) & restock inventory.

  • This app enables you to receive purchase orders partially or fully
  • This Shopify app allows manage inventory in multiple locations
  • It is straightforward to create manual purchase orders for suppliers and restock inventory.

👉 Learn More about Mimoran Purchase Orders Plus


3. Ultimate Purchase Orders

While this app typically requires a subscription, it provides a free trial period that allows users to explore its core features. Ultimate Purchase Orders helps streamline the purchase order process by offering customizable PO templates, inventory transfer management, and supplier tracking.

👉 Learn More about Ultimate Purchase Orders


4. Purchase Management by Webkul

Webkul’s Purchase Management app allows you to manage suppliers, track incoming shipments, and create purchase orders directly within Shopify's admin interface. You can set minimum and maximum quantities for products and update stock levels when orders are received. The app has a free trial, though the basic plan comes with a subscription fee after the trial ends.

👉 Learn More about Purchase Management


Conclusion

These free Shopify apps provide essential features for managing purchase orders and improving inventory workflows. While they may have limitations compared to paid alternatives, they are perfect for small businesses or new Shopify store owners. Make sure to explore the free trials to determine which app best suits your needs!

Have you used any of these apps in your store? Share your experience in the comments below!